Provincial Coordinator  
GIZ Pakistan   More jobs from this company

  Email this job
Job Details Back to Job Listing
Job Title:   Provincial Coordinator
Category:   Project Management
Total Positions:   1
Job Location:   Karachi, Lahore, Peshawar, Quetta
Gender:   No Preference
Minimum Education:   Bachelors
Degree Title:   University degree in public administration, political science, law, international affairs/development or a related field
Career Level:   Experienced Professional
Minimum Experience:   5 Years
Apply By:   Jan 29, 2021
Job Description:

Reference No. IP5 2021/003

A.    Responsibilities

The Provincial Coordinator is part of the Technical Advisory Team (TAT) and is responsible for:

  •   Supporting, communicating and facilitating close working relationships between different groups in the assigned Provincial Assembly, in a bi-partisan manner; acting as the interface between the project and the provincial assemblies  
  •   Coordinating and liaising project activities according to province specific work plans
  •   Supporting an initial needs assessment of the target groups and follow up consultations throughout the project duration  
  •   Regular knowledge management and information sharing for the programme

The Provincial Coordinator is responsible for the following tasks: 

B.    Tasks 

1.     Planning, Coordination and Implementation

  •   Establish formal platforms and maintain conducive working relationships with Political Leadership and the Provincial Secretariat, promoting an environment of cooperation, trust and respect
  •   Supervise the preparation, organization, quality management, monitoring, reporting, communication and documentation of project activities in the provincial assemblies with support from the TAT
  •   Support and extend administrative assistance for logistical arrangements of project activities
  •   Support the TAT in formulating 6 monthly work plans, including the organization of dialogue sessions with target groups that will feed into these plans
  •   Support the TAT in designing technical interventions in line with the province specific work plans
  •   Liaise with TAT to ensure that there is adequate forward planning associated with any upcoming events proposed to take place at the Provincial level
  •   Support the TAT in a mapping of all relevant stakeholders and carrying out an initial needs assessment of target groups
  •   Coordinate and facilitate the work of short-term experts, ensuring all related logistical support as required
  •   Extend advisory support and mentoring to the provincial Young Parliamentary Associates (YPAs)
  •   Ensure that timesheets are submitted in a timely manner 

2.     Communications and Reporting

  •   Act as IP5 focal point in the provincial assemblies, ensuring the positioning of the project and supporting the roll out of the project’s communication strategy
  •   Advocate for cross cutting topics including gender, social inclusion and youth issues and ensure due consideration in project activities. Endeavour to link project activities to provincial SDG task forces
  •   Draft activity reports (in predetermined reporting formats) and formulate appropriate input (when required) for various project reports to the Client  
  •   Support in identifying and implementing PR activities in the provincial assemblies (publications, workshops, conferences, press articles, electronic media) in close cooperation with the TAT 

3.     Networking and Cooperation

  •   Ensure cooperation, regular contact and dialogue with political leadership, provincial secretariats and PIPS provincial focal person
  •   Provide regular, accurate, non-partisan and timely information and analysis to the TAT, identifying and communicating issues as and when they arise, and proposing practical solutions
  •   Foster inter provincial linkages with fellow PCs to exchange on lessons learned and best practices 

4.     Knowledge management

  •   Compile programme relevant information in predetermined formats and ensure knowledge transfer; ensuring that all the records are maintained (files, contact sheets/databases, minutes, letters, fully completed and signed participants’ sheets associated with specific programmatic events and internal correspondence and all other documents are accurately recorded, stored and easily retrievable.
  •   Maintain data and records of all members/staff of the respective assembly attending IP5 activities segregated on the basis of, activity, party affiliation, gender, position etc.
  •   Draw up briefing documents, reports and presentations (in predetermined formats) when required 

5.     Other duties/additional tasks

  •   performs other duties and tasks at the request of management 

C.    Required qualifications, competences and experience 


  •   University degree in public administration, political science, law, international affairs/development or a related field  

Professional experience

  •   At least 5-7 years progressive professional experience in coordination, networking and providing policy advisory to government. Prior work experience with parliaments is considered an advantage
  •   Demonstrated understanding of the political dynamics in the province of assignment   

Other knowledge, additional competences

  •   Good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, database programmes)
  •   Working knowledge of communication systems e.g. MS-Teams, Skype for Business
  •   Proficiency in English and the regional language of assignment
  •   Excellent communication and networking skills
  •   Good report writing skills
  •   Ability to work efficiently and independently under pressure and considerable time constraints

Company Information
Company Name:  GIZ Pakistan
Company Description:

As a federal enterprise, the Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. Germany and Pakistan have been partners in sustainable development since 1957. The Deutsche Gesellschaft Internationale Zusammenarbeit (GIZ) GmbH has been working in Pakistan since 1963 and has maintained a Country Office in Islamabad, since 1990. Currently more than 300 national employees are working in Pakistan for GIZ. GIZ is an equal opportunities employer, which promotes individuality and works to enhance each employee prospects regardless of aspects such as gender, nationality or religion. GIZ strongly encourages interested female applicants to apply.

Copyright 2021, KUST. All Rights Reserved