Project Coordinator  
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Job Title:   Project Coordinator
Category:   Project Management
Total Positions:   1
Job Location:   Islamabad
Gender:   No Preference
Minimum Education:   Masters
Career Level:   Experienced Professional
Minimum Experience:   5 Years
Salary Range:   PKR 70,000 to 80,000 per Month
Apply By:   Aug 31, 2020
     
     
 
Job Description:

Purpose of the Post

The primary focus of this position is to plan, implement, review, evaluate and report the assigned deliverables in Three districts i.e. Islamabad, Rawalpindi and Muzaffar Abad level. Representing HELP IN NEED at district, provincial and national forums and coordination units is another key responsibility. Additionally, to manage all projects, teams, offices and assets of HELP IN NEED at district’s level is prime responsibility.

Main Responsibilities:

Program Management

1.      Prepare program work plans in consultation with program staff and update/revise accordingly to meet all program objectives and outputs.

2.      Provide technical support to program team

3.      Provide assistance to program manager on budget forecast and coordinate with finance department for budgets follow up

4.      Supervising internal meetings on regular basis to provide project updates and share relevant information with line manager.

5.      Participate in meetings, reviews at national level to share program performance and future opportunities

6.      Conducting regular monitoring visit to field to ensure appropriate implementation.

7.      Responsible for Implementing and maintaining the project information management system at district level.

8.      Responsible for the establishment of beneficiary complaint mechanism in field to ensure to accountability during project implementation.

9.      As per HIN policies and management’s guidelines, coordinate implementation of the program by providing conceptual, technical & administrative support to team.

10.   Provide timely updates to line Managers around ongoing project/initiatives for informed and effective decision-making.

11.   Ensure technical support and management oversight in preparation of key documents overdetail implementation plans, log-frames, monthly and quarterly reports

12.   Liaison and collaborate with other internal departments to ensure smooth functioning of system/policies.

13.   Provide assistance to Program manager on effective implementation of Program Activities.

14.   To ensure all records are maintained and stored appropriately in line with MA document management and IT policies.

15.   To comply with all policies, procedures, legal and regulatory requirements.

16.   Any other duties commensurate with the accountabilities of the post.

Staff Management:

1.      Team-management, capacity-building, orientation and mentoring of staff for their development, coordination and implementation of interventions applying inclusive social theories etc.

Networking – Representation – Liaison:

1.      Provide Support identification, formation and strengthening of coalitions/clusters, partnerships with like-minded stakeholders to achieve the project-specific and broader objectives of Projects.

2.      Liaison and coordinate with govt. and other key stakeholders to build rapport, working relationship and information exchange in order to mobilize their support and collaborative actions for ongoing projects.

3.      Actively contribute to decision-making process within HIN by way of exchanging information, collecting data and information from other stakeholders and ensuring that all appropriate channels of communications are feeding into the process.

4.      Development Partnership agreements/MOUs with relevant institutes for collaborative interventions, as per need.

Program Development: 

1.      Providing assistance to Program Manager in conducting assessments, preparation of assessment reports, and utilizing the reports for concept notes and proposal development

2.      Providing assistance to program managers in drafting concept notes and proposals.

Capacity Building:

1.      Facilitate capacity-building sessions of project/program teams, government line departments, communities, and other stakeholders on CVID-19 issues and different topics as per project need.

2.      Responsible to assess the staff training needs and prepare the capacity building plans of Clean Green Champions and their engagement plan in line with the Project

Monitoring/Evaluations and Assessments:

1.      Assure progress quality by highlighting relevant issues with HIN management to ensure timely decision-making.

2.      Provide facilitation to MER Officer for development of M&E plans, systems, assessment tools, tools for base line surveys and KAP studies.

3.      Ensure the information and reports are adequately managed and maintained in appropriate manner and retrievable.

4.      Random field monitoring visits to check the quality of deliverables with stated methodologies and guiding implantation teams on remedial measures.

Accountability to Communities and Beneficiaries

1.      Responsible to ensure that all relations with the communities where project is being delivered in a respectful and consultative manner.

2.      Ensure that communities are adequately consulted and informed about HIN program objectives, activities, beneficiary selection criteria, and methodologies.

3.      Respond community grievances and complaints in a professional manner by handling complaint mechanism.

Financial Management:

1.      Ensure timely and efficient budget management, timely & appropriate submission of project expenses along with cash projection sheet as well as facilitation to project audits.

2.      Demonstrate sound resource management and accountability to ensure that all project funds/resources are utilized towards the achievement of the project goals, in line with HIN and donor policies and procedures;

 

Reporting

1.      Ensure HIN Program and partner required reports covering implementation, achievements, success, lessons learnt and challenges on given deadlines.

2.      Ensure donor required reports covering implementation, achievements, success, lessons learnt and challenges on given deadlines for different reporting intervals.

3.      Provide occasionally reports to the Program Manager on progress of activities and on observations made by collaborating closely with MER as a part of monitoring and evaluation activities.

 

PERSON SPECIFICATION

Project Coordinator – Islamabad/ Rawalpindi & Muzaffar Abad

 

E = Essential                           D = Desirable

 

Qualification

 


  1. Minimum a Master’s degree in any program of Social Sciences, Public Administration or relevant.



 


Experience



  1. Minimum 5 years’ experience of working with NGO’s/ INGOs (E)
  2. Experience of working with same type of project/ program is an added advantage  
  3. Minimum 3 years’ experience of working in relevant humanitarian projects (E)



Skill


a.      Project management expertise in humanitarian situations (E) 


b.      Excellent written and verbal communication skills (E) 


c.      Proficiency in English writing and speaking skills (E) 


d.      Public dealing with adjustable approach (D) 


e.      PR developing and maintaining (D) 


f.       Planning and Coordination skills (E)


Knowledge


a.      Microsoft office particularly MS Word, Excel and Power Point (E) 


b.      Budget forecasting, development and reporting (E) 


c.      Government policies of Water, Sanitation, Health and Education sectors (E)


d.      Legislation on developmental issues (D)


e.      Public rights and advocacy basics (D)


 


Ability


a.      Ability to work in and with a diverse team (E)


b.      Ability to negotiate with stake holders (E) 


c.      Ability to maintain supportive work environment (E) 


d.      Ability to work regardless of working hours in emergencies and special tasks (D) 


 


Commitment



  1. Commitment to HELP IN NEED’s mission, visions and values (E).
  2. Commitment to equality of opportunity and diversity (E).
  3. Hard working and self-motivated (E).



PLEASE BE INFORMED THAT INTERVIEWS FOR THE POSITION SHALL COMMENCE FROM 10th AUGUST ONWARDS


THE OFFERED SALARY WILL BE NEGOTIABLE DEPENDING UPON THE EXPERIENCE AND EDUCATION OF THE CANDIDATE


Company Information
 
Company Name:  HELP IN NEED
Company Description:

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